PHCC PHACT PHCC Policy System

VCCS Policy Section 10 : 10.0

Keywords

Applies to: Faculty | Adjunct Faculty | Staff | Administrative | Board

PHCC Policy No applicable policy

6.1 Projects
It is the expressed direction that the State Board for Community Colleges will be
informed in advance of any other agency, board, or body on matters that pertain to
construction of any nature on a community college campus. Such matters will be
heard before the State Board and consent must be granted by the Board prior to
any contacts with other agencies, boards, or bodies.
Approval of the State Board must also be gained for the following projects:
    a. The Six Year Capital Outlay Plan for the Community Colleges;
    b. Approval of the establishment and acquisition of new campuses, including
the naming of new campuses as detailed in the VCCS Policy Manual;
    c. Acquisition or conveyance of title to community college real property
including exchanges;
    d. Capital leases, subject to further approval of the General Assembly and
appropriate state agencies;
    e. Master site plans;
    f. Requests for college specific line item appropriations, maintenance
reserve funds, and all other blanket/umbrella appropriations;
    g. Proposed construction of new building space which is not covered under
capital outlay;
    h. Entering into any arrangement including proposed debt to support any
capital project;
    i. Preplanning Studies or Schematic Plans when Preplanning Studies are not
required;
    j. Contract awards for any construction projects with a contract price
exceeding the authorized construction estimate by the greater of 10
percent or $100,000;
    k. Any activity which would substantially affect the appearance of a campus,
including demolition of any building, renovation of the exterior of any
building, the construction of any site improvements including, but not
limited to, parking lots, walls, fences, entrance signs, tennis courts,
gazebos, moveable buildings, and other outdoor physical education areas;    l. Any other commitment which would have substantial impact on the real
property of the VCCS;
    m. Any litigation proposed on behalf of the VCCS or initiated against the
VCCS relative to construction or real estate; and
    n. Any project requiring an increase in student fees. Guidelines for making
such a submission will be available through the office of the Vice
Chancellor for Administrative Services.6.2 Capital Outlay Plans
The State Board shall approve the Six Year Capital Outlay Plan for the
Community Colleges including Major Capital Projects. Major Capital Projects
that are to be funded entirely or in part by a general fund appropriation or
proceeds from State Tax Supported Debt shall follow the Commonwealth’s
requirements for capital plans.
6.3 Master Plan
A master site plan (MSP) is required for each community college campus and
must be approved by the State Board. Once a master site plan has been approved,
any changes in location, size, or use of buildings or other facilities shall be
similarly approved.
Master plans for campus development, and changes thereto, shall be submitted by
the president to the Facilities Committee for review and recommendation to the
College Board. The action of the College Board concerning such
recommendations shall be submitted by the president to the State Board for
approval.
Significant changes recommended in locations of buildings, other constructed
facilities or land use must be incorporated as revisions to the MSP and
resubmitted for approval by the College Board and the State Board.6.4 Construction Projects
The State Board shall authorize the initiation of each Capital Project and Major
Capital Project by approving its size, scope, budget, and funding. Capital and
Major Capital Projects that are to be funded entirely or in part by a general fund
appropriation or proceeds from State Tax Supported Debt, shall require both State
Board approval and those pre-appropriation approvals of the State’s governmental
agencies when applicable, and shall follow the State’s process for capital budget
requests. Accordingly, the budget, size, and scope of a capital project shall not be
materially changed beyond the plans and justifications that were the basis for the
capital project’s approval, either before or during construction, unless approved in
advance as described above. Minor changes shall be permissible if they are
determined by the Chancellor or his designee to be justified. Major Capital
Projects may be submitted for State Board authorization at any time but must
include a statement of urgency if not part of the approved Major Capital Project
program.
Final plans and specifications for building construction and/or site development
shall be reviewed and approved by the Facilities Committee and submitted by the
president to the Virginia Community College System for final approval by state
agencies concerned. Those approvals shall be obtained prior to the advertisement
for bids.6.5 Policy for Naming PHCC FacilitiesAffixing the name of any Patrick Henry Community College facility is subject to
the approval of the College Board. Based on donations to the Patrick Henry
Community College Foundation, the following guidelines will be used in
approving the name of a building or specific area in a building:
a. For future privately funded buildings, a donor who donates at least 50% of
construction costs may name the building.
b. For existing buildings which are unnamed, the donor who contributes at
least $1,000,000 may name the building.
c. For high visibility areas such as the learning lab, gymnasium area, and
lecture hall, name the area for the donor who contributes at least $250,000.
d. For smaller areas, such as classrooms, seminar rooms and laboratories, the
donor name will be used for donations of at least $100,000.

PHCC Procedures No applicable procedure

PHCC Attachments & forms No applicable attachments